Administrative Assistant

Basic Function

Holly Energy Partners located in Evanston, WY is seeking an Administrative Assistant. The Administrative Assistant conducts intermediate level administrative support and technical assistance for various departments under general supervision.

Job Duties

• Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
• Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
• Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
• Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
• Performs various data entry assignments
• Coordinates various processes and maintains documents and records related to process (may include audits)
• Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
• Provides administrative support as assigned and as needed
• May provide receptionist duties as needed
• May schedule travel arrangements
• May perform analysis and review of various assigned transactions
• May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
• May act as department document control coordinator

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Experience

A minimum of two years of on-the-job experience is required.

Education Level

A minimum of a High School degree or equivalent is required.

Required Skills

Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.

PREFERRED SKILLS:

Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.

Work Conditions

Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.

Physical Requirements

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation ("HF Sinclair"), headquartered in Dallas, Texas, is an independent energy company that produces and markets high value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products in 19 states principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high quality fuels to more than 1,300 Sinclair branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming. HF Sinclair also owns a 47% limited partner interest and a non-economic general partner interest in Holly Energy Partners, L.P., a master limited partnership that provides petroleum product and crude oil transportation, terminalling, storage and throughput services to the petroleum industry, including HF Sinclair subsidiaries.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

Skills

• Commercial Focus
• ACORD
• Procurement
• Certification Development
• General Assignment

Requirements

• Availability Full-Time
• Education Bachelor
• Experience 1 - 4 Year
• Gender No Preference